Vendor Information

The Roswell Galacticon offers a wonderful venue for Vendors to sell their wares to the public.  Spaces will be assigned by the Committee according to type, availability and date of receipt.

Vendor shall abide by these Vendor Terms of Agreement and all Rules, Disclaimers, and Terms & Conditions of Service set forth by the 2021 Roswell Galacticon Committee (RGC - Hereafter referred to as the Convention). The Vendor agrees to hold harmless the committee, the Roswell Clarion Inn & Suites Sally Port and their employees, agents and volunteers, from any damages or stolen property during the Galacticon.

Exhibitors/Vendors are subject to all of the Rules, Policies, and Terms & Conditions (hereafter referred to as the Terms) as detailed on the website https://www.roswellgalacticon.com/terms. This contract shall be an agreement between the Convention and the undersigned Vendor for the 2021 Roswell Galacticon and Roswell SciFi Film Fest according to the terms as follows:

 

Vendor Times: Vendor times: set-up will be on Friday, November 12th, from 2:00 to 6:00 pm and Saturday, November 13th from 8:00 am to be open by 10:00 am. The Vendor Hall will be open to the public as follows: Saturday – 10:00 am to 6:00 pm and Sunday – 10:00 am to 4:00 pm.

Vendor is required to be open until 4:00 pm, Sunday, November 14th, 2021 or may face future deposit requirements. Take down time will be from 4:00 pm to 7:00 pm on Sunday. Any other time arrangements must be made with the Convention Representative. Agreement to these terms is shown by vendor signature below or receipt of payment. Vendors will receive IDs and be required to display them on their person at all times during Convention hours.

All signage, displays, pamphlets, and products must be family appropriate. Items depicting weapons, drugs, gangs, nudity, or other illicit behaviors or items are prohibited. Fireworks or popping items are not allowed. Religious and political displays must be non-offensive. Roaming or soliciting outside of contracted booth space is prohibited.

New Mexico gross receipts tax forms will be provided by Convention. Booths and/or Vendors are subject to any license, permits, or inspections as required by any governing agency pertaining to their sales. Vendor should be aware EID, Fire Marshall, and other inspectors may inspect booths, trailers, and displays for compliance. It is the vendor’s responsibility to know and follow all requirements. Refunds shall not be issued due to non-compliance. The sale of food and beverages is prohibited.  Cosplay weapons shall be non-working and subject to convention approval.

 

No refunds after November 1, 2021. The Convention may relocate Vendor booth if necessary, without prior notice or approval by the Vendor. Refunds will not be granted due to location changes. Any vendor not in place by noon of opening day will forfeit all money paid and space will be leased to new vendor. If available, vendor space after this deadline will be on a first come, first serve basis. The Convention is not responsible for vendor missing deadlines due to mail service.  Space is limited in the hotel facility to 25 booths so reserve early with payment to secure space!

 

Vendor Booth Cost: Vendor space is $150 for each booth with a $25 late fee if reserved after 5:00 pm, November 1, 2021. Each unit is approximately 10’ x 9’ and additional space can be purchased in those increments.

Writers’ Row Cost: The fee for Table Space will be $50 with a $25 late fee if reserved after 5:00 pm, November 1, 2021. This will be a space at communal tables with no backdrop.  Space will be limited to 6’ in length.

This Agreement, together with any attachments, constitutes the entire Agreement between the parties and may not be assigned by Exhibitor/Vendor without The Convention’s prior written consent.

PRINTABLE VERSION HERE

Vendor contact information may be shared with agencies related to the operations of the event. Examples of this include but are not limited to government agencies, other fairs and festivals, etc. My signature below signifies that I have read, understand, agree, and will comply with the Vendor Terms of Agreement, and to all Rules, Disclaimers, and Terms & Conditions of Service for The Convention.

Signature of Vendor: Date: _______________

Signature of Convention Representative: Date: _______________

 

This contract is valid only with the signature of both the Vendor and The Convention Representative.

Return this Page with Payment Send to: The Roswell Galacticon

Condor@dfn.com

1801 E College

Roswell, NM 88202: Cell: 575-626-2640

Date Received: __________________________  by: ________________________

Deposit $______________________   Paid in Full $ ________________________

©2021 The Roswell Galacticon and The Roswell SciFi Film Fest

Space Cost Vendor Booth:

Vendor Booth Cost: Vendor space is $150 for each booth with a $25 late fee if reserved after 5:00 pm, Monday, November 1, 2021.  Each unit is approximately 10’ x 9’ and additional space can be purchased in those increments.  If available, vendor space after this deadline will be on a first come, first serve basis.  No refunds after November 1st.  Space is limited in the Hotel facility with only 25 booths available so reserve early!  Payment must accompany reservation. Purchase assumes agreement to the Vendor Terms of Agreement.

Space Cost Writers' Row:

Writers’ Row Cost: The fee for Table Space will be $50 with a $25 late fee if reserved after 5:00 pm, Monday, November 1, 2021.  This will be space at communal tables with no backdrop.  Space will be limited to 6’ in length.  If available, vendor space after this deadline will be on a first come, first serve basis.  No refunds after  November 1st. Purchase assumes agreement to the Vendor Terms of Agreement.